What file formats are accepted for uploaded documents?

Common file formats

It is essential to respect accepted file formats when you upload digital documents for various administrative procedures, in particular for ETA visa applications. Failure to comply with the format requirements may result in delays in processing your application or even a refusal. Here are the most common file formats you will need to use.

The PDF formats are widely accepted for their stability and ability to preserve the layout of the document. They are ideal for multi-page documents such as contracts, letters of recommendation or proof of address.

The images may be required for identity documents or passport photos. Commonly accepted formats for images include :

• JPEG (or JPG): Ideal for ID photos, as it offers good image quality with a reduced file size.
• PNG Used for images requiring a transparencyalthough it produces larger files than JPEG.

For the text documentsSome portals also accept :

• DOC and DOCX Common file formats used by Microsoft Word. Make sure that the layout remains intact when converting or saving.
• TXT Used for basic text files with no complex layout.

We also recommend checking the file size limits specified by the portal through which you submit your documents. Many sites impose a maximum size for each file uploaded, generally between 2MB and 10MB. Reducing the size of your files by using compression tools can help you comply with these limits.

If in doubt, don't hesitate to consult specific guidelines portal or contact Customer Services for clarification of accepted formats and submission requirements.

Text documents

To ensure effective submission of your documents, it's essential to know which file formats are accepted. This saves time and avoids processing errors.

Common file types used for text documents include :

• PDF (Portable Document Format): Ideal for preserving a document's original layout.
• DOC and DOCX Microsoft Word formats, commonly used for minutes, contracts, etc.
• TXT Simple text format, without formatting.
• RTF (Rich Text Format): Allows basic formatting while remaining lightweight.

Be sure to check the specific requirements of the organisation or submission platform, as some may have particular preferences or restrictions.

Spreadsheets

When submitting documents for various administrative formalities, such as a visa application, it is crucial to be aware of the following requirements file formats accepted. The following file formats are commonly accepted:

• PDF Portable Document Format, ideal for official documents and forms.
• JPEG or JPG Image file format commonly used for passport and ID photos.
• PNG Another image file format, often used for its lossless quality.
• DOC or DOCX Microsoft Word text file formats, commonly used for letters and forms.
• XLS or XLSX Microsoft Excel spreadsheet file formats.

For documents presented in the form of spreadsheetsformats XLS and XLSX are the most commonly accepted. These files can contain tables, graphs and information organised in columns and rows, making them easier to read and analyse.

These formats are particularly useful when you need to present financial data, inventories, lists or any other type of structured information. Remember to check the maximum file size allowed when uploading to avoid rejection.

Presentations

At the uploading documentsit is essential to respect the file formats accepted to avoid any refusal or delay in processing your request. Here are the common file formats you can use.

For visa applications and other administrative procedures, the following file formats are generally accepted:

• PDF Portable document format, widely used for official documents.
• JPEG Very popular image format, ideal for ID photos.
• PNG Another image format, often used for documents containing text and graphics.
• DOC and DOCX Microsoft Word text document formats, accepted for letters and other text documents.

For presentations, the PPT or PPTX (Microsoft PowerPoint) is commonly accepted. If the presentation file contains information essential to your application, we recommend that you convert it to PDF to guarantee the legibility and integrity of the content.

Make sure that the documents uploaded comply with the specifications in terms of size and resolution to avoid any problems during submission. Also check that all documents are legible, complete and contain all the required information.

Accepted image formats

When uploading documents for the ETA visa for Kenya, it is essential to comply with the following instructions. file formats accepted to ensure a smooth process. Image formats play a key role in this process, particularly for photos and scans of official documents.

The image formats the most commonly accepted are :

• JPEG or JPG This format is widely used for photos thanks to its ability to compress images with minimal loss of quality. It is quick to upload and maintains good image clarity.
• PNG This format is often used for images requiring high quality without loss of data, and is ideal for scanned documents or photos requiring transparent backgrounds.
• BMP BMP: Although less common due to its large file size, the BMP format is sometimes accepted for its uncompressed image quality.
• GIF Rarely used for official documents because of its inferior quality and the fact that it is mainly used for animations.

Compliance with these formats ensures that uploaded documents are accepted without complications. In addition, these formats maintain the clarity and legibility needed to verify the information.

In addition to image formats, other file types may be required. For example, text documents such as hotel reservation sheets or travel plans often need to be submitted in PDF. This format is preferred for its stability and its ability to retain the original layout.

By using the recommended formats, you minimise the risk of rejection due to non-compliant files, and ensure a smoother experience during your administrative procedures for obtaining your ETA visa.

Raster formats

When applying for an ETA visa for Kenya, it's crucial to know what you need to know about the country. file formats are accepted for the documents you need to upload. A precise knowledge of the formats required can help you avoid unnecessary delays and complications in processing your application.

Visual documents often play a crucial role in the administrative formalities involved in applying for a visa. The following image formats are accepted:

• JPEG or JPG This commonly used format is widely accepted for most identity documents and profile photos.
• PNG This format is particularly appreciated for its ability to handle images without loss of quality and with transparency.
• BMP BMP: Although less widely used than the previous formats, BMP is also accepted.
• TIF or TIFF These formats are often used for their high image quality, although the files are generally larger.

Vector formats

When uploading documents, it is crucial to respect the following rules file formats accepted in order to ensure fluid processes and avoid refusals or delays. File formats vary depending on the type of document to be uploaded, particularly image and vector documents.

For image documents, the most commonly accepted formats are :

• JPEG (.jpg, .jpeg): Common format for photographs and high-quality images.
• PNG (.png): Ideal format for images with transparent backgrounds.
• GIF (.gif) : Used mainly for small animated images.
• BMP (.bmp): Larger format, less commonly used but sometimes required.
• TIFF (.tiff) : High-quality format, often used for scanned documents.

Formats vector are essential for images that require adjustment without loss of quality. The most commonly used formats are :

• SVG (.svg): A popular format for web graphics, as it can be easily resized.
• EPS (.eps) : Used in graphic design software for exporting and importing files.
• PDF (.pdf) : Although mainly used for documents, it also supports vector content.

Choosing the right file format is essential to ensure that your documents are accepted and processed without problems. Be sure to check the specific requirements of the organisation or application to determine which file formats are accepted.

Animation formats

When submitting documents for uploading, it is crucial to respect the accepted file formats to avoid any problems. The formats commonly accepted for image files include :

• JPEG Ideal for photographs and rich-colour images, commonly used for identification documents.
• PNG Perfect for images that require transparencyoften used for graphics and logos.
• GIF Used for simple images and small animations, although less common for official documents.

For the text documents and forms, standard formats include :

• PDF This is widely used for official documents, allowing the original layout and structure to be retained.
• DOC and DOCX Microsoft Word file formats, often used for editable documents.
• TXT Used for simple text files.

The formats of animation files formats may also vary. However, the following formats are generally accepted:

• GIF Ideal for short, simple animations without sound.
• MP4 Commonly used for videos, offering good visual quality and accepting sound.
• AVI, WMV, MOV Other possible video formats depending on the authority requesting the document.

It is important to check the particular specifications required by the uploading authority or system to ensure that your documents are accepted without problems. Respecting these standards not only facilitates the analysis process, but also avoids the inconvenience of refusals or processing delays.

Accepted file formats
.docx	Word document format.
.pdf	Portable document format.
.jpeg	Compressed image format.

Audio and video formats

To upload documents, it's crucial to know what you're uploading. file formats accepted. This saves time and ensures that all the necessary documents comply with the requirements.

The most commonly accepted formats include :

• PDF - Portable Document Format, ideal for text documents and fillable forms.
• JPG or JPEG - Image format commonly used for photos and document scans.
• PNG - Lossless image format, often preferred for graphics or images requiring high quality.
• TIFF - High-quality image format, often used for documents requiring high precision.

With regard to audio and video formatsSeveral are generally accepted:

For audio files :

• MP3 - The most widespread and widely compatible audio format.
• WAV - Uncompressed audio format, used for maximum sound quality.
• AAC - Audio format used by default by Apple devices, offering good compression and high sound quality.

For video files :

• MP4 - The most commonly used video format, offering a good balance between quality and compression.
• AVI - An older video format, but still widely used for high-quality video.
• WMV - Video format developed by Microsoft, very common for Windows videos.
• MOV - Video format developed by Apple, used mainly on Apple devices.

It is essential to check which file formats are specifically required by the organisation or platform to which you are submitting your documents. This will prevent you from being refused uploads and will ensure that your documents are accepted as soon as they are submitted.

Popular audio formats

When uploading files for administrative applications such as visas, it is crucial to ensure that the file formats are compatible with the requirements. Incorrect selection can lead to delays, refusals or additional charges. To avoid these inconveniences, here is a detailed list of file formats audio and video which are commonly accepted.

The following formats are generally accepted for uploading audio documents:

• MP3 This is the most common format and is widely recognised for its compatibility and sound quality.
• AAC Used mainly by Apple, this format offers superior quality for a reduced file size.
• WAV : Although this uncompressed format takes up more space, it is often required for reasons of maximum audio quality.
• FLAC This lossless compression format is ideal for those who want to retain the best possible sound quality without increasing file size too much.

It is important to check the specifications of the organisation or application to which you are submitting the file, to ensure that the selected format is accepted.

Common video formats

When you prepare your documents for uploading, it is crucial to be aware of the following points accepted file formatsparticularly for audio and video formats. This knowledge ensures a smoother process and avoids potential delays or rejections when submitting your documents.

The audio formats commonly accepted include :

• MP3
• WAV
• AAC

Audio files in these formats guarantee maximum compatibility and recognised standard quality.

As for common video formatsThe following are generally accepted:

• MP4
• AVI
• MKV

The format MP4 is particularly recommended because of its popularity and high compatibility with most platforms. The AVI format is also widely used, although it can be larger. As for the MKV format, it is appreciated for its ability to contain a large amount of data in a single file.

By complying with these recommendations on file formatsThis will optimise your chances of success when uploading your documents.

Streaming formats

When uploading documents, it is crucial to know which file formats are accepted to avoid any rejections or delays in the procedure.

For the audio formatsthe most commonly accepted file types include :

• MP3
• WAV
• AAC
• FLAC

The video formats accepted include :

• MP4
• AVI
• MKV
• WMV
• MOV

With regard to streaming formatsHowever, files often need to be compatible with streaming. The most common formats include :

• HLS (HTTP Live Streaming)
• DASH (Dynamic Adaptive Streaming over HTTP)
• RTMP (Real-Time Messaging Protocol)

It is always advisable to check the particular specifications of the organisation or platform to which you are uploading your documents, as requirements may vary.

Safety considerations

When preparing documents for the uploadIn this case, it is crucial to choose the right file format. The most commonly accepted formats are :

• PDF This format is widely preferred for its compatibility and its ability to retain the original layout of documents.
• JPEG/JPG Used mainly for images, such as ID or passport photos.
• PNG An alternative image format to JPEG, often used for images with a transparent background.
• DOC/DOCX MS Word file formats used for text and editable documents.

Make sure that your files do not exceed the maximum authorised size, generally specified on the submission site. Files that are too large may be rejected or lead to additional processing times.

It is important to secure your documents before uploading them. Here are a few steps to follow:

• Avoid executable file formats such as EXE or BATwhich may contain malicious software.
• Make sure your files do not contain virus or malicious software. Use anti-virus software to scan your documents before uploading them.
• Use the words pass to protect files containing sensitive information. However, check that the platform accepts password-protected files.
• Delete the sensitive metadata files to avoid inadvertently disclosing confidential information.

Respecting these instructions not only guarantees acceptance of your files, but also the protection of your personal and professional data.

Checking files

When uploading documents as part of your ETA visa application for Kenya, it is vital to comply with the accepted file formats. The most common formats include PDFthe JPEGand the PNG. These formats guarantee easy reading and maximum compatibility with visa application processing systems.

It is also advisable to check the size of your files, as there are often specific limits indicated on the upload platforms. Make sure that your documents are correctly scanned in high quality to avoid your application being rejected due to illegible documents.

La security of your files is essential. It is advisable to use reliable and secure sources to scan and upload your documents. Avoid sharing your files via unsecured public networks to protect your sensitive personal information.

To ensure that your application is validated, please follow the instructions provided by the organisation responsible for processing your visa. A minor error in the format or quality of the documents may result in delays or refusals.

File size limits

To upload your documents without a hitch, it's crucial to follow the following guidelines accepted file formats. Commonly accepted file types include :

• PDF Portable Document Format, widely used for its universal compatibility.
• JPG or JPEG Image format commonly accepted for photos.
• PNG Image format that maintains high quality while supporting transparency.
• TIFF Used for high-quality images, although less common.

Other formats may also be accepted, but it is advisable to check the specific requirements of the entity to which you are submitting the documents.

When preparing your files, respect the following guidelines safety considerations. Make sure your files do not contain malware or viruses, as this could lead to your upload being rejected and possibly harm the receiving entity's computer systems. Use anti-virus software to scan your files before uploading them.

It is also essential to note the file size limits imposed, which vary from one system to another. For example, some platforms may impose a maximum file size of 2 MB, while others may accept up to 10 MB or more. If your documents are too large, here are a few suggestions:

• Compress your files Use compression tools to reduce file size without losing quality.
• Divide documents If possible, split large files into several smaller documents.
• Reduce image resolution Lower the resolution of image files to reduce their size.

Respecting these guidelines will ensure hassle-free submission and will help you avoid potential complications when uploading your documents.

Protection of sensitive data

At the uploading documentsit is essential to know the file formats formats. The most commonly accepted formats are :

• PDF (.pdf): Ideal for official documents and forms. It preserves formatting and guarantees document integrity.
• JPEG (.jpg, .jpeg): Used mainly for photos and scanned images of documents. Ensures good image quality with a reasonable file size.
• PNG (.png): Image format commonly used for its quality and ability to manage transparency.
• TIFF (.tif, .tiff) : High-quality image format, often used for documents requiring high resolution.

Text formats such as DOC (.doc, .docx) and TXT (.txt) are also sometimes accepted, although they are less common for official forms. Each format has its own specific advantages depending on the type of document you are uploading. It is always worth checking the specifications of the service or organisation in question.

As part of the safety considerationsIt's crucial to protect your documents from unauthorised access. Make sure your files do not contain viruses or malicious software before uploading them. Use reliable anti-virus software to check your documents.

• Apply a password to your sensitive documents when they are in PDF format.
• Use secure upload services with SSL/TLS encryption protocols.
• Do not share your files on unsecured networks.

To protect your sensitive datawe recommend that you :

• Ensure that all confidential information is properly masked or anonymised before uploading.
• Regularly check the confidentiality and security policies of the platforms used to ensure that your data is properly protected.
• Keep back-up copies of all your important documents on secure storage devices.

By following these practices, you can upload your documents in complete security, using the appropriate file formats and ensuring that your sensitive data is protected.

Q: What file formats are accepted for uploaded documents?

R: We accept the following file formats PDF, Word (docx), Excel (xlsx), PowerPoint (pptx), JPEG, PNG, and GIF. If your file format is not listed here, please contact us for more information.